Computerized Enrollment System Essay

Computer now a days have a vital and wonderful effect in all aspects of a human being from a single thing or relating to human beings living in society. This advance technology has been the range or scope of something to influence the society’s modernization. We are therefore enhancing the development of our society through the use of computer. It is also made by computer-based system to lessen the work of the employees in organization. One of the computer-based systems is the computerized enrollment system, in which it is essential in the development of the organization that provides the information needed by the organization for achieving results without waste of time and effort and producing a specified effect. Almost every company and institution here in our country uses a computer based system. This type of system makes their work fast, accurate and reliable. This is the best way of storing and retrieving data on a server or a hard disk rather than using papers and file cabinets. A quick and reliable computer based system is a process wherein an institution can find an easier and better way to implement an enrollment system. In the case of Sto. Nià ±o Academy, it is composed of manual enrollment system, wherein all transactions during enrollment period are done manually and using the traditional way. Computation of payments which is done manually through the use of the usual calculators, and even the generation of reports are very time consuming. Background of the Study The major problem of the Sto. Nià ±o Academy is the slow process of admitting a student when enrolling, especially in the middle of the enrollment period. The proponents decided to develop a Computerized Enrollment system to make the process of admitting student fast and accurate. The system that will developed by the proponents is a great help to the school because it provides efficient and accurate transactions, and also, it provided a security to prevent unauthorized person to access the system. In registration and record keeping, the registrar’s work will be lessen and hustle free. The records no will be more secured than the previous way of keeping the records. In cashier, the time for computing, and checking of balances will be lessen and more efficient. The system is providing a search engine for the student that has a balance remaining. For student, the time in enrolling will be lessen and efficient, accurate, and hustle free. The system is pro viding a module for automatic computation of the average grade of the student, room assignment is also included. Objective of the Study General Objective The study aims to improve the traditional procedures of the enrollment of Sto. Nià ±o Academy by designing and developing a Computerized Enrollment System. This will be a great help in improving the existing enrolment system and will mitigate errors in admitting, assessing students, and computation of payments during enrollment and examination period. Through this way, the proposed system will give comfort to both the students and the staff of the school. It will also make every transaction fast and accurate. It will lessen the errors especially in the assessment and computation of payments and generation of reports. Specific 1. To provide a module that will prohibit access to unauthorized user. The proponents will design and develop a module that will prohibit access to unauthorized users. This module will provide usernames and passwords for the identification of the user. To ensure the security of data, the system will provide levels of access on every data. Only authorized persons can modify the data through the use of database security. Through this, confidential files will be secured. 2. To provide a module that will make the assessment and computation of payments fast and accurate. The proponents will design and develop a module that will automatically compute the tuition of a certain enrollee based on the mode of payment. This module will provide an accurate and faster computation of student tuition fees so that the registrar doesn’t have to double-check her computation to save time and effort. 3. To provide a module that will maintain all the student records in the school. At Sto. Nià ±o Academy, the records of the students are only kept in folders or envelopes. With this, the proponents will design and develop a Database Module that will serve as the storage of all the records about the system because all data are stored in it. Through this module, all files will be organized so that they can easily be accessed and retrieved. This module will also provide the maintenance of records of the students. In this way, it will be easy to update and delete record to provide an up-to-date list of students. 4. To provide a module that automatically computes the average grade of a student. This module will help the registrar in admitting a promoted student during enrollment. Now promoted students can skip registration and evaluation of grades, he can already go to the cashier for assessment 5. To provide an Automatic Sectioning module during enrollment. This module will give the section to a student during enrollment period. This will save time and effort for the students. Based on the manual posting of schedule, students are required to go to their rooms to get their schedule. Now with the help of the proposed system, students will immediately get their schedule after they enrolled. 6. To provide a module that will make the generation of reports fast and accurate. Student Report Sto. Nià ±o Academy is required to submit different reports to the Department of Education. These are the reports of all the students currently enrolled in a particular school year. With the manual way, the registrar is having a hard time of finding and transferring the report to a specific report paper. That’s why the proponents will design and develop a module that provides an accurate, fast, reliable, and easy generation of reports. Student Grade The system is also capable of storing student grades. Through the use of the system, it would be easy for the teachers to encode the student’s grades. The teachers have individual usernames and password in order to gain access to the student’s grades. The error for the teacher to post in accurate grades on the student’s records will lessen. Faculty Information Generation of reports of certain faculty information will be made easier with the implementation of the system. The computerized system is capable of generating reports fast, accurate and error less. Preparation of reports using manual method will be eliminated because the registrar does not need to write everything. With just clicking the print button and selecting the faculty that you want to print his information, the system will print all the necessary information needed. 7. To provide a module that will make the searching of student grade fast. Searching of a student record is also a problem of Sto. Nià ±o Academy, because whenever students go to the registrar to get his grades the registrar needs to go to the file cabinet and look for the name of the student that takes a long time and effort. This module is design for fast searching of a certain student, by means of typing his student number or last name. 8. To provide a module that will retrieve student records. Retrieval of records is also a problem of registrar. Every time a certain record is being retrieved, the process takes a lot of time for the registrar needs to search over files records in order to have the records retrieved. But with the use of the computerized system, retrieval of records will be easier because the system only requires the student number as an input and with just a click of a button, the records being searched will be displayed on the screen and is ready for printing, thus making the retrieval of records easier and faster.